BECOME A VENDOR

The Lexington County Peach Festival will be held on July 4, 2025 at the Gilbert Community Park in Gilbert, SC, presents an exciting opportunity for vendors with our Vendor Market event. This one-day festival emphasizes a producer-focused approach, welcoming local and regional artisans, makers, and growers to showcase their unique crafts, upcycled goods, and homemade products. With approximately 140 craft vendor spaces available and 16 food truck spaces available, the event prioritizes those who create, refurbish, or grow their offerings, aiming to elevate the experience for both vendors and festival-goers. Commercial and retail vendors are also invited to apply, but priority is given to those who bring something new and interesting to the event. Don't miss this chance to be part of a vibrant, community-celebrated festival, where your products can shine alongside the beloved peach-themed festivities.

If you’re interested in becoming a vendor for this year’s event, you’re in the right place! We are so excited to meet you and see what you got!

2024 VENDOR APPLICATIONS ARE NOW CLOSED

FESTIVAL MAP

Below is a representation of the layout of the festival. Vendors line Rikard Circle, with main attractions positioned on both sides of the road throughout Gilbert Community Park and surrounding property. After your application is approved, you will be invited to select your desired booth(s) and book online.

Booth Information

Booth Dimensions

VENDOR BOOTH SPACES are exactly 12’ x 12’. If more than 12’ are required, you must purchase an additional space at the full rental rate. If you show up on the day of the festival and your equipment does not fit within the space requested and paid for, you will be asked to modify your set up or you will be denied entry to the event. Your vendor fee will be forfeited and will not be refunded.

FOOD TRUCK SPACES are at minimum 20’ x 10’. You will be asked for specific dimensions of your set up within the application.

What’s Included in Your Space

VENDOR BOOTHS are provided an assigned location to set up their booth. No other equipment is provided.

FOOD TRUCK VENDORS are provided an assigned location to set up their food truck. No other equipment is provided.

Electricity Availability

VENDOR BOOTHS will have access to ONE (1) 110V 15A outlet (these are your standard 3-pronged plugs). You are required to bring your own extension cord. You will only be able to run and operate low drawing equipment such as a rotating fan, phone charger, card reader. You are not permitted to plug high drawing equipment like cooking equipment, A/C units, power tools, ice makers, etc into our outlets — doing so will overload our network and trip the breaker. If you need additional power to operate, you must bring a quiet inverter generator or other independent quiet power source.

FOOD TRUCK VENDORS will not have access to festival-provided power. You are responsible for bringing your own independent power source such as a quiet inverter generator. We kindly request only “Honda Super Quiet” or equivalent quiet-inverter generators (max 60 decibels) be brought to our event. Please check your decibel output before using it at the festival.

Optional Add-Ons

All vendors will have the option of adding custom equipment for their booths. More details coming soon.

SETUP AND TEARDOWN

Load-in/Load-out Procedures

LOAD-IN INFORMATION will be provided via email two weeks prior to the event (approximately June 20).

  • Booth Vendors will be expected to be in place by 8am on July 4th and may arrive as early as 6am. Late arrivals will not be permitted due to pedestrian traffic.

  • Food Trucks will be asked to load in on the evening of July 3rd. If this is not possible, please reach out to us at hello@lexcopeachfestival.com.

Market Hours

THE CRAFT MARKET IS OPEN from 9am - 5pm. Booth Vendors are welcome to stay after 5pm, but may not leave before 5pm.

THE FOOD TRUCK MARKET is open from 9am - 9:30pm. No food sales will be permitted after 9:30pm.

Application & Payment

How to Apply

If you are interested in becoming a vendor, you may follow this link to apply.

Vendor Types

The following vendor types will be considered for participation in the Lexington County Peach Festival:

  • MAKERS & PRODUCERS: Those that grow or make 100% of their products. Includes farmers and ranchers.

  • SERVICES / RETAIL: Those that purchase and resell their products or provide services for a fee.

  • ORGANIZATIONS: Those who represent a group or a cause. Does not sell products or services.

  • SPECIALTY FOOD ARTISAN: Those that produce pre-packaged specialty food items for resale. Items are shelf-stable and do not require refrigeration.

  • FOOD CARTS / FOOD TRUCKS: Those that sell food for immediate consumption and prepare food on site.

Vendor Fees

EARLY BIRD PRICING: All vendors will receive $25 off the booth rental fee if application is approved and booths are booked by April 30, 2025 at 11:59pm.

APPLICATION FEE: This fee is used to cover the administrative costs of managing vendors for this event.

  • ALL VENDORS: $20

APPROVAL FEE: The following approval fees are assessed when your application is approved for this event.

  • MAKERS & PRODUCERS: $0

  • SERVICES & RETAIL: $125

    • All Services & Retail Vendors receive a complimentary full-page ad in the 2025 Festival Program Book

  • ORGANIZATIONS: $0

  • SPECIALTY FOOD ARTISAN: $125

  • FOOD CARTS / FOOD TRUCKS: $125

BOOTH FEES: The following booth fees are assessed when you make your booth selection. These are a per-booth rental fee. All vendors will receive $50 off the booth rental fee if application is approved and booths are booked by April 30, 2025 at 11:59pm Eastern.

  • ALL VENDORS (except food carts & trucks):

    • $100 per booth before May 1

    • $125 per booth after May 1

  • FOOD CARTS & FOOD TRUCKS ONLY:

    • $425 per spot before May 1

    • $450 per spot after May 1

RULES & REGULATIONS

Insurance & License Requirements

All vendors are required to provide proof of the following licenses and documentation, as applicable:

SOUTH CAROLINA DEPARTMENT OF REVENUE: All vendors must submit a copy of their retail license (where applicable) with the application. Vendors are responsible for the collection of sales tax on items sold and must remit said taxes to the South Carolina Department of Revenue. Please note that the Lexington County Peach Festival does not provide legal or tax advice. All regulations and requirements can be found on the SCDOR website or by calling 1-844-898-8542 Option 2 then Option 3.

TOWN OF GILBERT: The Lexington County Peach Festival will provide a one-day mobile vending permit for the Town of Gilbert which is good for use only on the day of the festival. This permit is included in the cost of your vendor fee. You do not need to take any other action to be permitted to operate within the Town of Gilbert.

CERTIFICATE OF INSURANCE: All Food & Beverage Vendors must submit a certificate of insurance and list the GILBERT COMMUNITY CLUB PO BOX 62 GILBERT, SC 29054 as additional insured. Applications without an insurance certificate will not be processed.

FIRE-RETARDANT CERTIFICATION: All Food & Beverage Vendors that are cooking on-site are required to provide a copy of their fire-retardant certification for the Fire Marshal to review.

GENERAL RULES & GUIDELINES

Lexington County Peach Festival and the Gilbert Community Club in its sole discretion shall have final approval over all products permitted to be sold at the event. 

COMMUNICATION: Please communicate via email to hello@lexcopeachfestival.com

FULL AND COMPLETE APPLICATIONS: We will review applications based on the order in which full and complete applications are received. Priority will be given to vendors who present a level of seriousness, who are makers, follow directions in the application, communicate timely and professionally, and bring something new and interesting to the table. Acceptance is based on quality of product, degree of professionalism, and needs in different festival categories.

NON-REFUNDABLE APPLICATION FEE: We require a $20 non-refundable application fee for each application submitted.

PAYMENTS: Card information will be collect at the time of application. Upon applying, the application fee will be assessed. Upon vendor approval and acceptance into the Peach Festival, the applicable vendor fee will be assessed. Booth Fees will be assessed at the time you select and book your desired booth. If your application is not accepted into the festival, no vendor or booth fee will be assessed.

PROHIBITED ITEMS: We strictly prohibit the sale of the following items. Anyone found in violation will be asked to leave and will forfeit your vendor fee. Additionally, you will not be permitted to participate in future events.

  • Items related to alcohol, drugs, or sex

  • Items that are racially sensitive such as the confederate flag

  • Items promoting the use of tobacco, tobacco products, and vapor products

  • Counterfeit goods

  • Silly string

  • Snap poppers and other fireworks

  • Alcoholic products (including beverages)

  • Unapproved food and beverage items

SUBLEASING: No vendor shall sublease, sell, or permit anyone to use their assigned space.

PRODUCT SALES: If you are interested in selling any additional products apart from what has been approved at the festival, please email hello@lexcopeachfestival.com for approval. Selling unapproved items at the festival is not allowed.

MARKET HOURS: The Craft Market is open from 9am - 5pm. Craft Vendors are welcome to stay after 5pm, but may not leave until 5pm. The Food Truck Market is open from 9am - 9:30pm. No food sales will be permitted after 9:30pm.

LOAD-IN INFORMATION AND SPOT ASSIGNMENTS: Load-in information will be provided via email two weeks prior to the event (approximately June 20). Craft Vendors will be expected to be in place by 8am. Late arrivals will not be permitted due to pedestrian traffic. Food & Beverage Vendors will be asked to load in on the evening of July 3rd. If this is not possible, please reach out to us at hello@lexcopeachfestival.com.

VENDOR PARKING: All vendors will be provided a parking permit that allows free parking of one vehicle at the festival. Parking will not be provided near or close to your vendor location. You will be permitted to park temporarily in order to unpack, but then must immediately move your vehicle to the designated parking area.

VENDOR EQUIPMENT: Vendors are not required to use a tent, however if you choose to do so, you must use a straight legged tent. Business name, state retail license, town business license, and prices must be prominently displayed on signage or on individual items. The Peach Festival does not provide vendor equipment. All equipment is the vendor’s responsibility. Extension cords that cut across sidewalks are required to have proper coverings or a rug/mat to ensure the safety of pedestrians. Please be prepared.

WASTE REMOVAL: Vendors are required to dispose of their own waste offsite. Do not leave trash of any kind behind – or you will be permanently removed from future festival events.

WEATHER CONTINGENCY: The Lexington County Peach Festival is a rain or shine event. Refunds will not be given in the event of inclement weather or cancellation of the event.

CONDUCT: Please conduct yourself in a respectable manner suitable for a festival with children and families. The Lexington County Peach Festival is a family-friendly event. Discrimination according to race, color, creed, sex, religion, sexual orientation, age, disability/chronic illness, or nationality is not tolerated, nor is disrespect or harassment toward festival staff.

We reserve the right to remove any signage, vendor, or participant within the festival footprint at any time.

PUBLIC RELATIONS — YOU: Maintain a ‘front-of-the-house’ demeanor at all times during the festival. Study the map in order to let guests know where the restrooms and ATM’s are located. Get to know your police, fire marshals, and festival volunteers. Actively engage on social media, using tags and hash-tags as frequently as possible : #GilbertSC #LexingtonCountyPeachFestival #PeachFestival  -- be sure to tag fellow vendors, too!

SMOKING/INTOXICATION: Will not be permitted at any time.

FIRE MARSHALL/DHEC REQUIREMENTS:

  1. All vendor tents must be properly anchored with NO LESS THAN 50lbs on each tent leg – NO EXCEPTIONS

  2. Banner displays that exceed 3-5 feet above the top of the tent shall be properly anchored as well (no tape).

  3. All food vendors must meet DHEC and Fire Marshal codes, including fire extinguishers AND hand washing/sanitation stations.

  4. Any vendor or concession that utilizes cooking or heating devices shall have a minimum of:

    1. One 2A10BC portable fire extinguisher AND One Class K type portable fire extinguisher if a deep frying operation is in use. The extinguishers must be “in date” with a current inspection tag, (not in need of servicing), visible, accessible, and mounted (not sitting on the ground).

    2. Propane or solid fuel (such as charcoal or wood) are the ONLY approved forms of cooking.

    3. All spent grease must be disposed of through an approved method.

The Fire Marshal will be checking each vendor location for adherence to the proper rules and regulations explained herein.

GUIDELINES MAY CHANGE: These guidelines and rules are subject to change at any time at the sole discretion of the Gilbert Community Club and the Lexington County Peach Festival organizers.

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